Email Regulations covering FRCP, SOX, FINRA, SEC, NYSE, HIPAA and GLBA regulations

Email Regulations Using an On-Premise Solution or Software-as-a-Service (SaaS)?

Archiving options for email regulations usually come in two different categories, software as a service (SaaS) and on-premise email archiving.  Both email archive solutions have benefits.

Defining SaaS and On-Premise Email Archive Solutions

Before deciding which email archive option to choose, it is important to know how each system works.  With SaaS, neither hardware nor software is needed to complete the email archiving task.  The email operating burden is shifted to a third-party, messages are preserved securely at a third-party data center, and businesses have access to their archive via secure Internet connection. With on-premise email archiving, much of the archiving duties are completed on-site as well as having the emails stored at the business location.

Comparing the Two Email Archive Solutions

When comparing SaaS versus on-premise email archiving, there are a few distinctions.  The first feature to consider is what appliances, software and/or hardware are necessary to carry out the email archiving duties, and what your company is comfortable with.

Another difference which exists when comparing SaaS vs. on-premise email archiving is who is responsible for the maintenance, monitoring and upkeep of the email archive service.  With SaaS email archiving, an outside email archive provider will handle many of the duties associated with the email archive solution.  In an on-premise email archive system, the IT department of the company is the entity which handles much of the email archiving details.